Ocean City Today
https://oceancitytoday.villagesoup.com/p/1701030

Ocean City shops around for replacement storage trailers

By Katie Tabeling | Nov 02, 2017
Courtesy of: Ocean City Council Agenda, Oct. 31, 2017 An aerial shot of Ocean City’s storage lot on Keyser Point Road. Public Works Director Hal Adkins said he needs $18,000 to buy two new storage trailers.

(Nov. 3, 2017) Before Ocean City government’s maintenance department can buy two storage trailers to be place at its Keyser Point Road lot, the department will have to follow procedure and obtain three price quotes.

Public Works Director Hal Adkins explained to the council during Tuesday’s work session that he needed two new trailers, as two had failed the Department of Transportation’s annual inspection. There’s dozens of the trailers that the city uses to store and transport special event items for Springfest, Sunfest, and Winterfest.

“A couple of the trailers, due to age, had the frames rust out,” he said. “I estimate that it’ll cost somewhere in the vicinity of $18,000.”

The estimate came from Hale Trailer Brake & Wheel Inc., a frequent vendor for Public Works projects. But Councilman Matt James questioned if this request was on the up-and-up.

“Why was this not put out to competitive bid?” he asked.

Under the Procurement Department’s policy, department heads can spend up to $15,000 without the approval of the City Council unless that item is unbudgeted. Anything over that amount is put out to bid.

Adkins said he originally thought that only one trailer would fail, and would cost $9,000 to replace. Hale was consulted based on its relationship with the city.

Procurement Manager Catrice Parsons said that any item over $2,500 and under $15,000 requires department heads to gather a minimum of three quotes.

“[Maintenance Manager] Tom Dy will work with Catrice to find three quotes,” Adkins said.

That said, the council authorized the trailer purchase in a 6-0 vote, with Councilman Wayne Hartman absent. The cost will be paid out of proceeds from the admission tax.

Councilman Dennis Dare advocated moving the trailers out of the West Ocean City storage lot, citing safety during storms.

“The concept of the loading trailers is great, but I hope we move the trailers out of the floodplains and where the windfield is so strong,” he said. “Imagine these trailers at 130 mph winds. It’d be a real mess. Moving inland would divert that.”

 

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